East Haddam School Building Committee Meeting
February 2, 2005
Adopted March 2, 2005
Call to Order
The meeting was called to order by Todd Moss at 7:05 p.m. at the Nathan Hale High School – Room 117.
Roll Call
Attendance
Members present:
Todd Moss Melissa Ziobron
Mary Beth Mordecai Kerri Willis Budzik
John Gibson David LaFemina- arrived 7:41 p.m.
Denise Gable Dana Barnes -arrived 7:19 p.m.
Members absent:
Craig Parker
Others present:
David King, KBA
Robert Carroll, Central Office, Board of Education Business Manager
Roy Parker, Nathan Hale Ray Middle School teacher and Athletic Coordinator
Approval of Minutes
Motion by Melissa Ziobron to approve the minutes of the December 1st , 2004 meeting. Seconded by John Gibson and unanimously
passed.
Motion by Mrs. Ziobron to approve the minutes of the December 8th ,
2004 meeting. Seconded by John Gibson
and unanimously passed.
Audience of Citizens
Roy Parker introduced himself as a Hale Ray Middle School Teacher and as the current Athletic Coordinator. He distributed and discussed the following documentation:
·
A two page document titled Athletic
fields/gymnasiums. The document includes
specifications for the following:
Soccer, Baseball/Softball, Field Storage, Multiple Use Fields,
Gymnasium/Auxiliary Gymnasium, Locker Rooms/Coaches’ Office and Field Security/
Parking Area.
Mrs. Ziobron questioned as to the appropriate distance between soccer fields to which Roy Parker responded 25 yards side by side. Mr. Moss stated that the larger gymnasium would provide for many of the specifications listed. Kerri Budzik inquired if the specifications identified were currently included in the cost of the construction? Roy Parker responded that many of the specifications were listed from the educational specifications. Mr. Moss stated that most of the items listed, which are attached, would be covered under the construction costs and that portable bleachers would not be included in the construction costs. Roy Parker stressed the importance of the coaches’ office having access into the locker room with a door and a window. Ms. Mordecai questioned Roy Parker based on his experience, if there is something that is typically missed, preventing maximum use of the fields? Roy Parker responded that it would be beneficial for the town to make the fields multi-use. Denise Gable questioned Dave King as to the current field development? He responded that the field development is an ongoing process with preliminary lay-outs. He stated that Roy Parker’s comments would be taken into consideration. He stated that when it is time for the design process, they would meet with the Athletic Directors, staff to determine how to best lay out the fields. Roy Parker urged consideration for future expansion of the fields. He stated that the current elementary school building is too close to the field, posing safety issues. Committee members thanked him for his suggestions and requested his assistance in the future.
Old Business
Robert Carroll distributed and discussed the following documentation:
·
A two- page document titled Connecticut State
Department of Education Office of School Facilities. The document consists of a table of 2005 School Building project
priority category lists, December 15, 2004(as amended January 6, 2005). The category lists are district name,
project number, facility name, priority category (A – C), Estimated Project
Costs, As Submitted by School District, Reimbursement Rate and Estimated
Grant. East Haddam Public Schools is
listed under the priority Category list of A (top priority), Estimated Project
Costs of $24,830,000, Reimbursement Rate of 48.93% and an Estimated Grant of
$12,149,319.
Mr. King informed the Committee that the land survey was
complete. He stated that it revealed a
small vernal pool that would pose no significant problems. He also informed the Committee that a small
piece of the surveyed land is located in East Hampton. The next step for Kaestle Boos would be to
determination the best location for the septic based on the survey. He informed the Committee that the location
of the septic drives the placement of the school. A civil engineer will be retained to establish monitor wells for
use in determining drainage. Timing in
coordination with the spring thaw was noted.
To date, five quotes from engineering firms have been received, all of
whom they have experience with. Mrs.
Ziobron questioned if the vernal pool sited was the same as the anomaly from
initial surveys? Mr. King responded
that he did not know. Mrs. Ziobron
stated concern that Milone and MacBroom were doing a lot of work in town and
that she would like to see as many bids as possible. Mrs. Budzik inquired who were the current Civil bidders. Mr. King responded, Milone and MacBroom, VHB
Survey, CLA, WMC, Newfield Construction and Cival1. Mr. Moss stated that these would be consultants working directly
with KBA. Mrs. Ziobron questioned if
the School Building Committee wanted to attain the services of an environmental
specialist to observe the vernal pool? Mr. Gibson stated that Wendy Goodfriend could review the vernal
pool and provide a certified report. Mrs.
Ziobron inquired how the wells would be monitored. Mr. King advised that small perforated pipes would be inserted
into the ground for monitoring ground water only and not drinking water.
Survey
Committee Members reviewed the survey. Mr. Gibson suggested that a copy of the survey should be available at the Town Hall.
Mrs. Ziobron distributed and discussed the following documentation:
· A folder of documentation titled School Construction Projects, Before-During-After, 17th Annual School Facility Conference.
She informed the Committee that she attended the meeting and that she had the opportunity to speak with Don Fudge from NEEP (North East Energy Partnership) and that Mr. Fudge offered to speak with the School Building Committee. She stated that the NEEP ideas were interesting and could be beneficial for the School Building Committee. Mr. Moss responded that it would be best to invite Mr. Fudge to speak to the Committee after June or July. Committee members discussed the importance of establishing an energy efficient school. Mrs. Ziobron informed the committee that Cindy Deming’s husband had passed away. She informed the committee that Mrs. Deming would like to continue to stay active with the plans of building the new school. Committee member’s expressed sadness for her loss.
Public relation efforts were discussed. Committee members discussed the importance of neighborhood input in the development of the land in reference to preserving important vistas and trees.
New Business
Ms. Mordecai suggested that the Committee consider a fundraiser such as buy a brick to help fund projects not provided by grant monies. Mr. Moss suggested that the PTO be asked to help coordinate such a project. Mr. Moss informed the Committee that he met with Mary-Jane Plude and Brad Parker to discuss finances. He stated that he would be making a cash flow chart for the project prior to the start of construction. He stated that Newfield Construction would also be required to keep a cash flow chart in an effort for the Town to have a better idea how to issue bonds for the project.
Determination of Next Meetings
Motion by Mrs. Ziobron to have the next regular scheduled meetings March
2nd, 2005 and March 30th, 2005 at 7:00 p.m. at the Nathan Hale High
School – Room 117. Seconded by Mr. Gibson and unanimously passed.
Other Discussion
Motion by Mr. Barnes to enter
into Executive session at 8:10 p.m, for purposes of discussing the property
acquisition. Seconded by Ms. Mordecai and
unanimously passed.
Motion made by Mr. LaFemina to come out of executive session at 8:40p.m. Seconded by Mr. Barnes and unanimously passed.
No action was taken or decisions made.
Adjournment
Motion by Mrs. Ziobron at 8:45p.m. to adjourn. Seconded by Mr. Barnes and unanimously
passed.
Respectfully submitted,
E. Ruth Ziobron
Filed at Selectman’s office
Attendance
A two page document titled Athletic fields/gymnasiums
A two page document titled Connecticut State Department of Education Office of School Facilities
A folder of documentation titled School Construction Projects, Before-During-After, 17th Annual School Facility Conference.