East Haddam School Building Committee Meeting

October 27, 2004

Adopted November 17, 2004

 

Call to Order

 

The meeting was called to order by Todd Moss at 7:04 p.m. at the Nathan Hale High School – Room 117.

 

      Roll Call    

 

Attendance

 

Members present:           

            Todd Moss                            Craig Parker 

            Mary Beth Mordecai                         Kerri Willis Budzik

John Gibson                        David LaFemina

Denise Gable                           Melissa Ziobron

Dana Barnes

 

Members absent:

            David LaFemina

 

Others present:

 

Robert Carroll, Central Office, Board of Education Business Manager

David King, KBA

 

Approval of Minutes

 

Motion by John Gibson to approve the minutes of the September 22nd, 2004 meeting.  Seconded by Kerri Willis Budzik.

 

Favor:  Moss, Mordecai, Gibson, Parker, Budzik

Opposed: None

Abstained:  Ziobron , Barnes 

 

Audience of Citizens

 

There was no Audience of Citizens.

 

Old Business

 

                  Contracts

 

Mr. Moss informed the Committee that Craig Parker, Mrs. Budzik and himself had sent a draft contract for KBA to the Town attorney and that the attorney approved draft would be distributed to the Committee Members prior to the next meeting for final approval.  He stated that there was currently no contract negotiated with Newfield Construction.  Mrs. Ziobron questioned if there are any significant changes to the KBA contract.   Mr. Moss responded that it is a standard AIA contract, and that KBA would not be responsible for geotechnical or the traffic study, which is outside the scope of their work.  He stated that the percentage amount would be 6.75% which is less than the originally expected 7.00% and that this savings would help pay or the traffic study and geotechnical.  Mr. Moss stated that he had received a copy of a letter at Selectman Parker’s office from Attorney Bennett outlining some of his concerns regarding the contract from the surveyor.  Attorney Bennett stated that since the School Building Committee has authorization, that they are obliged to sign the contract with the surveyor.  Mr. Moss stated that the contract would encompass Attorney Bennett’s comments. 

 

Motion by John Gibson to approve the contract with the low responsive bidder (VHB Inc. ) including Attorney Bennett’s comments of the AIA contract.   Seconded by Dana Barnes and unanimously passed.    

 

Craig Parker questioned the exposure of the School Building Committee’s funds with the Board of finance in relationship to the exposure with land use and conservation.  Mr. Moss responded that on October 1st he had attended the Board of Finance meeting and that they had approved $155,000 of the $205,000 requested for the cost of the survey, geotechnical, wetlands/environmental and sanitary systems.  He stated that the additional $50,000 was not approved for the traffic design as the Board of Finance required information prior to the release of funds.  Craig Parker questioned if the Building Committee pays for the survey, would the Open Space and Municipal Committees be obligated to work towards filing appropriate paperwork for maximizing reimbursement and not to put this burden on the School Building Committee.  Mrs. Budzik responded that the School Building Committee should not be responsible for follow up with the other committees.  Mr. Moss stated that he had spoken with Selectman Parker about the School Building’s concern of other Committee’s commitment.  Selectman Parker responded that until a survey is performed and land selected for the new school, the Municipal and Open Space can not start applying for State reimbursement.  Ms. Mordecai questioned if the cost of the survey would be pro-rated with other committee’s.  Mr. Moss responded that after the survey is performed, State reimbursement’s for other Committee’s could offset costs. 

 

BOF meeting update – October 4, 2004 Meeting

 

David King informed the Committee that at the Board of Finance meeting the member’s moods were positive, receptive and cooperative. It was stated that there was currently no liaison appointed with the Board of Finance to the School Building Committee.  Mrs. Ziobron stated that the Town has just hired a new director of Public Works who has a professional engineering degree which may help reduce some costs. 

 

New Business

 

Mr. Barnes questioned if the Committee should be doing any other work prior to the survey being completed.  It was responded that nothing can be performed until the survey is complete.  Mrs. Ziobron stated that she had spoken with Selectman Parker about fault lines on the property.  Mr. Moss responded that at the Selectman’s meeting, Brad Parker stated that he had received confirmation that there were no known or recordable faults in the area.  

                                               

Determination of Next Meeting

                       

Motion by Mr. Gibson to change the November and December’s regular scheduled meetings to November 17th and December 15th, 2004, 7p.m. Hale Ray High School, room 117.  Seconded by Ms. Mordecai and unanimously passed.

 

Other Discussion

 

Motion by Mr. Moss to go into Executive session @7.37 p.m, inviting Bob Carroll, Dave King and Ruth Ziobron to attend, for purposes of discussing contract negotiations.  Seconded by Mrs. Ziobron and passed unanimously.

Motion made by Mr. Barnes to come out of executive session @ 8:01. Seconded by Dana Barnes and passed unanimously.     

 

No action or decisions were taken.

Adjournment

 

Motion by Mr. Barnes at 8:01 p.m. to adjourn.  Seconded by Ms. Mordecai and passed unanimously.

 

Respectfully submitted,

 

E. Ruth Ziobron

 

Filed at Selectman’s office

Attendance