East Haddam School Building Committee Meeting

Special Meeting

July 21, 2004

Adopted September 8, 2004

            Call to Order

 

The meeting was called to order by Todd Moss at 7:03 p.m. at the River House.

 

            Roll Call

 

            Attendance

 

Members present:

 

Todd Moss

Dana Barnes-arrived 7:36 p.m.

            Melissa Ziobron                                                                       

John Gibson

            Mary Beth Mordecai

            Kerri Willis Budzik

           

Members absent:

 

            Denise Gable

            Craig Parker

            David LaFemina

 

Others present:

 

            None

        

            Approval of Minutes

 

Motion by Mrs. Ziobron to approve the minutes of June 9th, 2004 meeting amended as follows:

 

·        2nd page, first paragraph, replace “a” with “the”.

 

Seconded by Mrs. Mordecai and passed unanimously.

 

            Old Business

 

            Exit Poll

 

Mr. Moss informed the Committee that a copy of the exit poll would be copied and distributedemailed for members to review.  Mr. Moss stated that there were approximately 200 respondents to the exit poll.  He stated that the majority of the respondents were positive in nature and approximately 20 respondents questioned the site selection.  Committee members discussed the importance of Public outreach throughout the project.      

 

                        Property Acquisition

 

Mr. Moss stated that Brad Parker informed him that the town received the second appraisal on the properties and that negotiations would start next week.  Committee Members agreed to appoint a liaison, who which would coordinate with be in contact with Brad Parker on and property acquisition.

                       

                        KBA and Newfield Contracts

 

Mr. Moss informed the Committee that a bill was received from KBA for $20,000 for pre-referendum services.  He stressed and of the importance forof the Committee to start contract negotiations with Newfield Construction.  Committee members agreed that Mr. Moss, Kerri Willis Budzik and Craig Parker would meet with KBA in the coming next week.  (or next week)

 

New Business

 

Activities for July 2004 to June 2005

 

Mr. Moss distributed and discussed the following documentation:

·        Form ED049 Project Application State project #; TMP-PVDD  Facility: East Haddam 4-8 School.

 

He informed the Committee that the State of Connecticut had accepted the application for the East Haddam 4-8 School. Committee members discussed the coordination of parcel allocation between the School Building Committee,, the Open Space Committee and the Municipal Space Committee to maximize the State reimbursement rate.  Committee members discussed the development of starting to develop a list of items to be which would be performed prior to state reimbursement in order to expedite the building process.   It was stated that upfront work could reduce building time by 6 to 8 months.  It was stated that tThe Committee will ould need to speak with the Board of Finance and Brad Parker to determine if funds would be available.

 

                        Property Acquisition Liaison/Sub-Committee Appointment

 

Dana Barnes volunteered to be Property Acquisition Liaison. Committee members reiterated the importance of direct contact with Brad Parker in regards to property acquisition and starting any upfront work on the project. Committee members reiterated the coordination of parcel allocation between the School Building Committee, Open Space and Municipal Space to maximize the State reimbursement rate.   Choosing the site for the future expandability of the new school in relationship to septic capacity and Public Relation efforts were discussed.           

           

Determination of Next Meeting

           

Motion by Mr. Barnes that starting in August to Regular Scheduled Meetings would be on the 4th Wednesday of each month at 7:00 p.m, place to be determined.   Seconded by Mrs. Budzik and unanimously passed.

 

The next scheduled meeting will be on Wednesday August 25th at 7p.m, place to be determined.

 

Other Discussions

 

Committee members discussed inaccurate information in the “Hartford Couranturrent”.  Public Relation efforts were discussed.  Mrs. Budzik agreed to write monthly press releases to be sent to local newspapers.  Committee members revisited the importance of the Property Acquisition Liaison in order to have answers for Public Relation efforts.

 

Executive Session

 

Motion by Mr. Barnes to enter into Executive Session @ 8:14 p.m. for purposes of discussing financial issues.   Seconded by Mrs. Budzik and unanimously passed.

 

Motion by Mrs. Ziobron to come out of executive session @ 8:22 p.m.  seconded by Mr. Barnes and unanimously passed.

 

            No motions or decisions were made in executive session.

 

 

 

 

            Adjournment

 

Motion by Mrs. Ziobron at 8:22 p.m. to adjourn.  Seconded by Mr. Barnes and passed unanimously.

 

Respectfully submitted,

 

E. Ruth Ziobron

 

Filed at Selectman’s office

Attendance Sheet

 

Form ED049 Project Application State project #; TMP-PVDD  Facility: East Haddam 4-8 School.