East Haddam School Building Committee Meeting

 

Special Meeting Minutes

May 19, 2004

Adopted May 26th, 2004

 

            Call to Order

 

The meeting was called to order by Todd Moss at 7:04 p.m. at the Nathan Hale High School- Room 117

 

            Roll Call

 

            Attendance

 

Members present:

 

            Todd Moss                            John Gibson

            Mary Beth Mordecai             Dana Barnes

            Kerri Willis Budzik                David Lafemina

            Melissa Ziobron                       

            Denise Gable-Alternate

 

Members absent:

 

            Craig Parker

 

Others present:

 

Whitney Talcott, KBA

Dick Ostop, KBA

Dr. Steve Durham, Superintendent of Schools

Robert Carroll, Central Office, Committee of Education Business Manager

           

Approval of Minutes

 

Motion by John Gibson to approve the minutes of April 12th, 2004 meeting amended as follows:

 

·        4th page, strike the word “A” and replace with “B.”

 

Seconded by Dana Barnes and carried by unanimous vote. 

 

            Audience of Citizens

 

There was no Audience of Citizens.

 

Old Business

 

            Sub Committee / Liaison Report

 

Mrs. Ziobron informed the Committee of a forum to be scheduled at the pavilion at Lake Hayward.  The Committee member’s agreed that it was not advisable to spend town’s money on mailings and to rely on political action groups for their support on this matter.

 

            Milone & MacBroom Update

 

Mr. Moss informed the Committee of his discussion with Milone & MacBroom’s off site study.  Mr. Moss discussed with Andy Green at Milone & Macbroom about the configuration of the septic fields being in both parcels A and B and if it was possible to put it all in parcel B.  Mr. Green responded that with the information they had and the way it is laid out with consideration to contours and size that the long and narrow layout is what is required. 

 

                        KBA Update Newfield Update

 

Mr. Whitney Talcott from KBA distributed and discussed the following documentation.

                           

·        Program of Educational Spaces for East Haddam 4-8 Middle School by Kaestle Boos Associates, Architects, Inc. (620) students

 

Mr. Whitney reviewed revised footprint maps with the Committee.  He also discussed the square footage allowed for each room based on the educational specs and illustrated from his distributed documentation.  He reviewed with the Committee 3 site scheme maps. 

 

·        Scheme 1 with the school on parcel B with access over site A from the north, facing south with parking in front and a loop around for service traffic as well as fields to the west.  He informed the Committee that this plan allowed for the best utilization of space based on positive sloping for the septic and placement of fields.  

·        Scheme 2 with the school on parcel B with access over E.  He explained that the there would be additional site costs needed to construct the fields as well as insufficient room for future expansion due to slope and wetlands.

·        Scheme 3 with the school on parcel C.  He advised the Committee that it would require large site work costs.  He stated that he walked the site and there appeared to be streams coming out of the slope and pockets of wetlands which could have more impact than originally thought.  He stated that the septic would have to be too far away from the school.  He also stated that the site improvement costs could be prohibitive in that a large quantity of fill would need to be brought in; making it cost more than purchasing site A and B.  He stated that he did not recommend site C for a potential school site.    

 

 

The Committee discussed the benefit of purchasing Parcel A with B for the school and it’s benefits of future expansion, possible municipal space and eliminating development in those areas.  Emergency access, secondary access and site lines were discussed.  Mr. Whitney recommended that the Committee’s next step after choosing the sites should be; an Environmental analysis, verify the GIS wetland mapping, functional assessment of the wetlands and an assessment of wildlife and habitat.  The Committee discussed the urgency of having an environment analysis on the potential site.

 

Dick Ostop from KBA informed the Committee of the estimated cost for the new school would be approximately $20,921,557.  This number was based on a 96059sqft school and was derived with a base construction price of $16,298,602 times 7.5% for construction management costs giving a total of $19,023,524 plus 10% was added on for the 2 year escalation prices on construction materials totaling $20,921,557.   He stated that this price did not include off site costs.  The importance of acquiring estimates for off site costs was discussed. It was also noted that the land price was not included in this quote.  The Committee discussed the maximization of the reimbursement rate while deciding on a site for the school. 

 

Motion by Kerri Willis Budzik to add the new schedule into the agenda, seconded by Mrs. Ziobron and passed unanimously.

 

New Schedule

 

Mr. Moss distributed the following documentation:

 

·      Revised Time Table for School Project

 

Committee members discussed the new revised time table schedule.  Mr. Moss informed the Committee that Selectman Parker could not attend because he had a Board of Selectman’s meeting and Budget Meeting.  Mr. Moss informed the Committee of his conversations with Selectman Parker regarding the schedule.  Selectman Parker had informed Mr. Moss that he had no site preferences.  Requirements for the Bond Counsel were discussed.  The Committee agreed to get a second appraisal on the land.

 

Motion by Mrs. Ziobron for John Gibson to be in charge of contacting an environmental analyst for getting an environmental appraisal study survey the area to be in contract by May 25th and completed no later than June 4th, 2004, seconded by Mrs. Budzik and passed unanimously.

            Determination of the Next Meeting

 

It was determined that the next regular meeting would be May 26th, 2004.

 

Motion by Mr. Gibson to enter into Executive session @ 8:24 p.m for purposes of discussing appraisal values.  Seconded by Mrs. Mordecai and passed unanimously.

 

Motion by Mrs. Ziobron to come out of Executive session @ 9:58 p.m.  Seconded by Mr. Gibson and passed unanimously.

 

            Other Business

 

Motion by Mrs. Ziobron to hold a special meeting Sunday, May 23rd, 2004 at the Riverhouse.  Seconded by Mr. Gibson and passed unanimously.

 

Motion by Mrs. Willis Budzik to return into Executive session @ 10:04 p.m. Seconded by Mr. Barnes and passed unanimously.

 

Motion by Mrs. Ziobron to come out of Executive session @10:10 p.m. Seconded by Mr. Gibson and passed unanimously.

 

Motion by Mrs. Mordecai  at 10:11 p.m. to adjourn.  Seconded by Mrs. Willis Budzik and passed unanimously.

 

Respectfully submitted,

 

E. Ruth Ziobron

 

Filed at Selectman’s office

 

Attendance sheet

Program of Educational Spaces by KBA

Revised Time Table for School Project