6141.322(a)
Instruction
Computers: Web Sites/Pages
Web Page Development Guidelines
The District needs to educate all students as they prepare for a productive life in a changing world. The use of the Internet and associated technology is playing an increasing role in student education.
Adherence to these guidelines will insure proper use of the District’s network capabilities and proper conduct of the user. The construction and ongoing maintenance of a home page/web site that represents the District is to be viewed as a public information vehicle subject to the following guidelines which require efficient, ethical and legal utilization of networks resources.
Webmaster
Defined: A webmaster is the person who is responsible for the content and publication of their school or district site World Wide Web homepage upon final approval of the school principal or district department supervisor. There may be more than one homepage per school but these will be linked from the school’s main homepage.
Responsibilities:
· Screen all material before publication.
· Check all links for accuracy and appropriateness.
· Receive all links for accuracy of all material to be posted.
· Upload material to the district web server.
· Insure that the district webmaster has the name of the current school webmaster.
· Purging home page information of outdated pages or those no longer in use.
Caution: Keep an updated copy of all school web pages on the webmaster computer. See District webmaster responsibilities below.
District Webmaster
The district webmaster will maintain the district web server. Update procedures and rights will be provided by the webmaster.
To keep the district web server free of outdated or unused files, the district webmaster will periodically purge all files, requiring each school webmaster to reload their new or updated files. Adequate advance notice will be provided to insure that backup files are present and updated.
6141.322(b)
Instruction
Computers: Web Sites/Pages (continued)
Sponsoring Teacher or
Administrator
Defined: Any teacher or administrator willing to be responsible for proofing student material prior to submission to the webmaster for publication on the school's World Wide Web homepage.
Responsibilities:
· Instruct students on proper use and guidelines before development of student page begins.
· Insure that student work has educational value.
· Screen student material to insure that it adheres to the district goals, guidelines and policies.
(Refer to guidelines below.)
Student or District Employee
Defined: Student; Any student currently enrolled in the District.
District Employee; any person currently employed by the District.
Any student wishing to publish a web page must first have a teacher willing to sponsor their material before it is submitted to their school's webmaster. Any district employee is responsible for meeting district guidelines before submission to their site webmaster.
Web Page Publishing Guidelines
Each school web page shall contain a disclaimer statement similar to the following:
· "We have made every reasonable attempt to insure that our web pages are educationally sound and do not contain links to any questionable material or anything that can be deemed in violation of the Acceptable Use Policy."
· Material to be published must not display, access, or link to sites deemed offensive by the District’s Acceptable Use Policy. All published material must have educational value and/or support the District’s guidelines, goals and policies.
· The only material to be published on the District web server must come from the designated school or department site webmaster. All personnel defined in this document must have on file the signed signature page found below. This signature page will reside with the school or district department administrator.
6141.322(c)
Instruction
Computers: Web Sites/Pages (continued)
Web Page Publishing Guidelines (continued)
· The web is a very dynamic resource. It is strongly recommended that links to pre‑existing sites be checked regularly to insure that their links are not going to inappropriate sites.
· Student work should not be published on a web site unless both the student and the parent(s) or guardian(s) have signed the signature page found below. An exception would be if the work is part of an existing publication such as a newspaper or school newsletter.
· At no time should a student's personal e‑mail address or phone number appear on a school or district web page. All e‑mail should be directed to the school or site web master.
· Please pay particular attention to the copyright information found below.
The Principal or District Supervisor should designate an additional staff member in each school or department (if it is not the webmaster) to regularly "visit" their web site to check for appropriateness and the legal issues which may arise when a school or district department engages in global publishing.
Copyright Issues
The Internet has grown to a world wide computer network with many different type of users with many different purposes for their presence. Copyright issues are often brushed aside or completely ignored. As an educational institution we should be aware of the necessity of conforming to all laws, regardless of how they may be perceived on the Internet. The guidelines stated herein are for our own protection and for teaching by example those principles we wish to instill within our students.
The copyright law and the courts have provided exceptions to the rules that govern the behavior of teachers, students, and schools. In general terms, teachers, students and schools are allowed to make "fair use" of materials for instructional purposes. "Fair use" has been interpreted to include those limited uses which are not likely to deprive a publisher or an author from income.
"Fair use" of Internet resources by teachers, students, schools or district personnel should parallel the use of printed resources. Teachers and students might make limited use of some text and graphics within their own classrooms. They should not "publish" those same materials across other classrooms within the building by posting on a local area network (LAN) or across other classrooms in other building on a wide area network (WAN) or the World Wide Web.
6141.322(d)
Instruction
Computers: Web Sites/Pages (continued)
Copyright Issues (continued)
Teachers and students might make rather liberal use of information, text and graphics so long as their resulting works remain within the classroom setting. The moment the works move out of the classroom, they may fall under a "public performance" clause of the copyright law which imposes much greater restrictions and fees.
If purchased clip art collections are used, read carefully the language outlining web rights. Most contain some form of agreement printed on a seal which is broken upon opening. Most of these agreements require you to print a credit line on any document which you are publishing which includes one or more graphics from the collection. The best advice is to read and follow the stipulations within the agreement.
Teachers, students, nor district personnel may safely make use of other's materials (graphics, text, etc.) when they publish on the Web unless they have requested and received formal permission to do so. This would include downloading or "whacking" another web site's material down to their school server. This should only be done after obtaining written permission from the author of the desired site.
To avoid problems with what to use or not use, the following statement should be our guide. Unless there is a clear statement that art, photos and text are “public domain” and available for free use one should assume that they are copyrighted. This material should not be used for republication on a local area network, a wide area network or a Web site unless permission is granted from the owner.
Privacy Issues
In addition to copyright issues, careful thought and attention must be given to privacy issues. These include the following:
·
Student directory
information may not be published if parents have requested that it be withheld.
·
Photographs of
students or staff shall be used only with permission from the parents or staff
workers.
·
Students’ last names
shall not be used on web sites.
Regulation approved: September 14, 2004 EAST HADDAM PUBLIC SCHOOLS
Moodus, Connecticut
6141.322
Form # 1
EAST HADDAM PUBLIC SCHOOLS
Moodus, Connecticut
Web Page Development Contract
PARENT/GUARDIAN
As the parent or guardian of this student, I have read this contract and understand that access to electronic information resources is designed for educational purposes. I agree to allow to have my student’s work* and/or photograph** to be published on the school web page. I understand that it is impossible for the District to restrict access to all controversial materials and I will not hold the District responsible for controversial materials my child acquires on the District’s Wide Area Network.
I accept full responsibility for supervision if and when my child’s use of electronic information resources is not in a school setting. I hereby give my permission to issue an account for my child and certify that the information contained on this form is correct.
Parent or Guardian Name
(please print)
Signature
Name of Student
Date
* I do not give permission for my student’s work to be published on the school web page.
** I do not give permission for my student’s photograph to be published on the school web page.
6141.322
Form # 2
EAST HADDAM PUBLIC SCHOOLS
Moodus, Connecticut
Parent Permission Form
for World Wide Web
Publishing of Student Work
Name of Student
School Name of Parent
We understand that our daughter or son’s art work or writing is under consideration for publication on the World Wide Web, a part of the Internet. We further understand that the work will appear with a copyright notice prohibiting the copying of such work without express written permission. In the event anyone requests such permission, those requests will be forwarded to us as parents. No home address or telephone number will appear with such work.
We grant permission for the World Wide Web publishing as described above until June of 1998. A copy of all such publishing will be printed out and brought home for us to see.
Name Date
Name Date
I, the student, also give my permission for such publishing.
Name Date
6141.322
Appendix A
EAST HADDAM PUBLIC SCHOOLS
Moodus, Connecticut
Web Publishing Rules: Copyright
Copyright law and district policy do not allow the re-publishing of text or graphics found on the Web, on district Web sites of file servers without explicit written permission.
· For each re-publishing (on a Web site of file server) of a graphic or a text file which was produced externally, there must be a notice at the bottom of the page crediting the original producer and noting how and when permission was granted. In many cases, that notice should also include the URL (Web address) of the original source.
· Students and staff engaged in producing Web pages must provide library media specialists with e-mail or hard copy permissions to file before the Web pages are actually published. In the case of “public domain” documents, printed evidence must be provided to document the status of the materials.
· The failure of a site to display a copyright notice may not be interpreted as permission to copy the materials. Only the copyright owner may provide the permission. If the materials have been improperly and illegally displayed by a Web site, the manager of that Web site may not be considered a source of permission.
· The “fair use” rules governing student reports in classrooms are less stringent and permit limited use of graphics and text.
· Student work may only be published if there is written permission from both parent and student.
Staff members and students with
questions regarding these guidelines are advised to check with the library
media specialist in their building before proceeding with the collection of
images and text.
Source: Bellingham Public Schools
6141.322
Appendix B
1 of 2
Standards for District and
Schools
WWW Sites
A. School Administrator
1. The school principal should have personal knowledge of any web site at their school and should have granted their permission for the web site to exist. No web site should exist at the school without the explicit permission of the principal. The principal is ultimately responsible to see that standards for the web site are met.
2. The principal should make the web site known to the District Technology Committee detailing its IP address and the staff member supervising the administration of the web site.
B. Web Site Host Computer
1. Physical security of the web site host computer is important: it should be in a lockable room generally away from normal student access.
2. Normally the host computer will remain online 24 hours a day.
3. The computer should have password controlled access, i.e., no one should be able to access system level controls or make changes to the web site content without a master access password.
4. Access passwords should be kept secure and should be known by only a few key people - the teacher in charge of the web site, the principal, the school secretary, and the school Technology Coordinator. As passwords can be forgotten, they should be written down and kept in the school safe as a precaution against loss.
5. Student web site ‘administrators’ may be given the password only if they are trusted and have been indoctrinated with security concerns and procedures.
6. Passwords should be changed periodically or when any threat of a security breach occurs. In a high school, passwords should be changed monthly. At lower grades, passwords should be changed at least annually.
7. Student login access to the web site host computer should be kept to a minimum.
8. If electronic mail is provided for students on the same computer as the web site, then general student access to the machine should be limited to e-mail only.
6141.322
Appendix B
2 of 2
Standards
for District and Schools
WWW Sites (continued)
C. Publication Process
1. Material should be produced or assembled on school computers under teacher supervision. If parent or community volunteers are supervising site production, a staff designee of the principal should review the site periodically with the volunteer and should administer standards for the site.
2. All materials should pass through an editorial stage of production. Editors should examine materials and make corrections for the following:
· Spelling
· Grammar
· Content (see Internet Acceptable Use Policy for prohibitions)
1. All materials should be viewed by the web site supervisor prior to actually publishing any new content on the Internet.
2. Only the web site supervisor should move new materials to the site for publications.
D. Safety Concerns
1. Personal information about students, including photographs with associated names, addresses, telephone numbers, etc., should generally not be published.
2. If personal information such as photographs are to be published, parental permission to do so should be obtained in advance of publication.